Regional Working Group Standard Proposal Format

The proposal is used to prioritize all the projects submitted to a working group. Once a proposal is chosen for funding, sections of the proposal are modified and incorporated in to the control operations contract. The proposal format has been developed to provide pertinent information in a consistent manner to facilitate scoring by the regional working group. In addition, the contract development process is also simplified by the use of a standardized format.

The following information shall be included in the proposal


Project Title

Working Group

Contact Information- Agency, contact person/site manager, mailing address, phone, fax, e-mail

Method of control- Contractual/in-house

Project Goals- List all species to be controlled;


The Scope of Work section of the proposal will serve two purposes;

It will offer information for the scoring of the proposal by the working group.

If the site is chosen for funding, it will be used as an attachment to the contract detailing what the contractor (or in-house crew) is expected to accomplish.

Project Location

Describe where the project is located.

List agency(s) that has management authority.

Project Description

Habitat description(s).

Site history.

Total acres of PCL.

Total acres infested and density estimates for specific target plant. Delineate into specific treatment areas if applicable.

Map illustrating the following:

Black and white maps are preferred as numerous copies of maps are made and color-coding is often lost.

Work Specifications

Control technique(s) by target plant.

Mechanical: method of control/removal (chainsaws, feller bunchers, mowing, burning, etc.)

Herbicidal: specific herbicide, treatment method (cut-stump, basal, frill and girdle)

(rates shall be specified as "per label rates" for contractor operations).

Labor: describe source of labor for in-house projects.

Method of disposal: left on site, chipped, hauled away, burned etc.

Other Requirements and Provisions

Include pertinent information that the site manager thinks appropriate for the contractor to be aware of, i.e. locations of endangered/threatened species, site access/security issues, restricted or sensitive areas, seasonal restrictions, specific herbicide mixing areas, herbicide container disposal, equipment use restrictions, permit issues.

Project Time Frame

Specify optimal time frame for initiating control operations. If several treatment events are planned, identify tentative dates of treatment. Include any pertinent deadlines for operations, i.e. sea turtle nesting, or invoicing, i.e. end of fiscal year.

Funding Information

This information needs to be on separate page from above information since cost estimates and budget information will not be included in task assignments utilizing private contractors.

Budget Justification Form (see attached copy)


The Proposal Information section covers additional criteria used by the working group to evaluate proposals. This information is typically not included in the contract development. Topics that pertain to ranking criteria need to be completed with sufficient information to facilitate scoring of proposal. Please be as clear and concise as possible.  Each working group has a unique set of ranking criteria, which can be obtained from your working group liaison. Be sure that the proposal addresses these regional criteria.

Conservation Land Qualification

Describe how the site qualifies as a public conservation land. Is the site listed in FNAI Florida Conservation Lands? If not, reference site management policy that designates site as conservation land.

Ability to Maintain Site After Initial Treatment

Identify funding and labor source for follow up treatments.

Restoration Plan for Native Plants

Identify if site will be re-vegetated by existing on site native species, or if replanting is planned and funded.

Threatened or Endangered Species or Habitats

List any threatened, endangered, or rare species or habitats associated with the site.

Public Education Program

Describe any public educational projects/programs/literature, existing or planned, that increase awareness of invasive non-native plant issues.

Regional Criteria Issues

Include any information that qualifies site for regional working group criteria.

Include any additional information that the regional working group requests.

Regional Criteria can be obtained from the Working Group Liaison for your region.